Terms of service.

By booking an assignment with Korch Media Co., the Client agrees to the following Terms of Service in full. No physical or digital signature is required. These terms are binding upon confirmation of the assignment and payment of the retainer.

1. Agreement Overview

This Terms of Service (“Agreement”) is entered into by and between Korch Media Co. (“Photographer”) and the commissioning client (“Client”) for photography services. This agreement applies solely to the Client unless a multiple-party licensing arrangement has been agreed to in writing prior to the assignment date.

2. Booking & Payment Terms

  • A 50% non-refundable retainer is due upon booking to secure the assignment date. No dates will be held without payment.

  • If the retainer is not paid within 5 business days of invoicing, Korch Media Co. reserves the right to cancel the assignment.

  • The remaining 50% balance is invoiced upon completion and due within 30 days (Net 30).

  • Balances exceeding $500 that remain unpaid will accrue 2% interest per month, calculated daily.

  • Final images will be delivered via Dropbox link only after the final invoice has been paid in full.

Accepted Payment Methods: Company cheque or electronic bank transfer to kristin@korchmediaco.com.
Credit card payments are not accepted.

3. Shoot Duration & Deliverables

  • Half-Day Shoot: Up to 3 hours, includes up to 15 edited images.

  • Full-Day Shoot: 3–6 hours, includes up to 30 edited images.

  • If a half-day shoot exceeds 3 hours, the full-day rate applies.

  • If a full-day shoot exceeds 6 hours, additional time is billed at $200/hour.

  • Additional edited images are billed individually depending on licensing requirements. 

4. Cancellations & Rescheduling

  • Client Cancellations: If canceled within 5 business days of the scheduled assignment or travel start, the Client is responsible for 50% of the quoted photography fee plus any incurred, non-refundable expenses.

  • Photographer Cancellations: In case of inclement weather, illness, or emergencies, Korch Media Co. reserves the right to cancel. The retainer will be applied toward a rescheduled date agreed upon by both parties.

  • The Client may reschedule up to two times. Additional changes are considered cancellations, and the deposit is forfeited.

5. Client Representation on Day of Shoot

If the Client or an appointed representative is not present during the shoot to approve images or provide direction, the Photographer’s creative judgment will be deemed final and satisfactory.

6. Photographer Usage Rights

All images remain the intellectual property of Kristin Korch / Korch Media Co.
Photographer retains the right to use any images for self-promotion, including:

  • Website portfolio

  • Social media channels

  • Competitions or awards

  • Promotional materials and marketing

7. Client Licensing & Usage

Upon full payment, the Client receives a non-exclusive, non-transferable license for:

  • Website and social media

  • Press releases and internal documents

  • Client portfolio

  • Trade publications, local magazines, and award submissions

Editorial Use must be pre-approved and licensed separately by the Photographer. All editorial publication must include the credit:
Photo: Kristin Korch

Not Included in Standard License:
This license does not permit:

  • National advertising campaigns

  • Billboards, product packaging, or TV use

  • Placement on third-party websites or commercial media platforms

Commercial licensing is available under a separate agreement.

Images may not be resold, re-licensed, assigned, or distributed to third parties without written permission from the Photographer.

8. Multi-Party Licensing & Cost Sharing

If multiple clients plan to use the images from a shoot, cost-sharing is encouraged but must be arranged before the assignment begins. Each party must sign a separate licensing agreement.

The production/creative fee will be split evenly among all participating clients. Licensing fees will be based on each client’s specific usage needs.

Any additional parties wanting to use the images after the shoot must obtain a separate license at standard stock image rates.

9. Additional Fees

In addition to the agreed-upon service rate, the following additional fees may apply:

  • Location Scouting Fee: If location scouting is required in advance of the shoot, a fee of $100 will be charged per hour of scouting. 

  • Mileage Expenses: Mileage will be charged at a rate of $0.68 per km for any travel exceeding 30km round-trip from North Vancouver. This applies to all travel related to pre-production, production, or post-production meetings.

  • Meal Expenses (Full-Day Shoots): For full-day shoots (typically 6 hours or more), a meal reimbursement will be added to the invoice, unless meals are provided by the client on-site.

These fees will be itemized on your invoice. If you have any questions or would like an estimate before incurring additional charges, please don’t hesitate to ask.